Useful tips

Microsoft Word

With double-sided printing, it is better if the page numbering is on the odd pages on the right and on the even pages on the left. This way the page numbers can never disappear in the spine when binding and it is always on the same side for the reader. You set this as follows:

Go to 'Insert', then to 'Page Number' and then choose the option 'Bottom of Page, Plain Number 3'.

     

Then check the 'Different Odd & Even Pages' at the 'Header & Footer Tools' (under this same heading you can also tick the box 'Different First Page' so that the page numbering does not start on the front page).

    

Go to page 2 (or the page from which you want the numbering to start) and go to 'Insert, then to Page Number. Then choose the 'Botom or Page, Plain Number 1' option.

      

Do you want to print your document in a particular size, but are you unable to design it? We have created templates for you in a number of sizes and covers https://www.printenbind.nl/en/submitting/templates. If the desired size is not listed here, you can use the very simple tool Canva.com. Templates are available on this website that you can personalize online.

If you want to create a custom size in Word, you can follow the steps below. You can personalize this file yourself and have it printed by us!

1. If Word is open, click at the 'tabs' (top) for 'Page setup / Page layout'.

2. In the 'Page setup' tab, select the 'Paper size / Size' option.

3. If 'Page size / Size' is clicked, choose more 'Paper sizes / More paper sizes' at the bottom of the list.

4. A 'Page settings / Page setup' pop-up window will appear, in which the size of the page can be adjusted.

5. When the format has been changed, click on 'OK'. Do you want to convert your Word document to PDF? Read all about how to do this on this page.

To prevent an image or text from 'falling off' the page, you must take into account a distance (text margin) of at least 7.5 millimeters. Pay attention! This applies to both non-borderless and borderless files. When printing a book you have to take into account the fact that a glued (threadless bound) book cannot lie completely flat, so even if you place your design exactly in the middle of the page, after finishing it it can look like the book is not centered. This can also be seen in the preview on the order page.
 

The margins of a Microsoft Word document can be adjusted manually. Follow these steps to set the margins.

1. If Word is open, click at the tabs (top) for Page setup / Page layout.

2. Select the Margins / Margins option in this Page Setup tab.

3. If Margins / Margins is clicked, choose more Custom Margins / Custom Margins at the bottom of the list.

4. A Page Settings / Page Setup pop-up window will appear, in which the margins of the page can be adjusted.

 

5. When the margins have been adjusted, click OK.

To ensure that your file in Word has the best quality for printing when it is converted to PDF, we recommend a take the following number of steps (note: with bad images these points do not guarantee a qualitatively sharp image):

Quality settings via 'save as'

1. Go to "file" and choose "Save As".

2. Next select PDF as the file type.

3. Below you will see some extra options in the window including "options".

4. When you click on "options" as mentioned above, a window will open and the lower options will state "ISO 19005-1 compliant (PDF/A)". If this is box checked, it can ensure a better quality of your document.

Quality settings via 'options'

1. Go to "file", click on "options" in the left column.

2. If you click on this, a new window will open with a left column and the "advanced" heading.

3. Next, under "image size and quality" there is the option "Do not compress images in file". This can also ensure that the images maintain a sharper quality if they are converted to PDF.

Save the file using a PDF printer? This step is further explained on the submitting conditions page for beginners.

When you convert your Word file to a PDF, it is important that you maintain the quality of your document. To make sure your file will always look the regardless of the computer, including font and layout, it is necessary to convert Word files to PDF. First of all, you need to include the fonts before converting the file to PDF. To do this, go to the Office button.

Select 'options for Word'.

Go to 'save' and under the option 'preserve fidelity when sharing this document' you click on 'embed fonts in the file'.

Do you want the quality of your documents to be maintained, regardsless of the computer you are one? To ensure that your fonts and lay-out will always stay the same, you convert your Word file to PDF. When you use Word on a Windows computer, you will need to embed your fonts manually (see tips above). When you use Word on a Mac computer, this is not necessary. 

Go to 'File' and then to 'Print':

Select the option 'Save as a PDF':

Choose 'Save' and your PDF file is created with automaticcaly embedded fonts and lay-outs:

Pages

With double-sided printing it is best if the page numbering is designed on the right side of the the odd pages and on the left side of the even pages. This way the page numbers can never disappear in the spine of the book when binding and it is always on the same side for the reader. You set this as follows:

You create the page numbering on the left under 'document'> 'section'. It is now set to have numbering on every page.

           

Are there pages that you want without numbering, like the front page? To adjust this you go to the page from which the numbering should start. Click just before the first letter of the title. The cursor will now blink. Choose 'insert' in the menu and then 'section break'.

               

Click on 'view' at the top of the menu and then on 'show inspector'.

                       

In the info window go to 'document' and choose 'section'. You will now see the 'page numbering' heading. Put a checkmark at 'start with' and enter a number that you want to start with.

           

Adobe InDesign

Do you design your prints in InDesign? Then save your file as a PDF and embed the fonts.

Go to 'File' and click 'Adobe PDF Presets'. Choose the preset 'PDF/X-1a;2001'.

Enter a file name and choose a folder on your computer where you want to save your file. Click 'Save'.

With this preset, the export settings are automatically set correctly for high-quality printing. Click 'Export' and your file is saved as a PDF with embedded fonts.

Sometimes it is not possible or permitted (due to licenses) to embed a font. Only then consider converting the fonts to outlines. You can read below how to convert fonts to outlines in InDesign:

Go to 'Type' and click on 'Create outlines'.

Your text has now been converted to outlines.

Save your file according to the steps as explained above. Note that you can no longer change text with the text editing tool. Save your file under a different file name, so that your original file is still saved seperately.

Do you want us to print your documents borderless*? We advice you to submit your file with bleed. Bleed is an extra border around your design, which enables us to cut your prints 'clean'. You can read here how to set the bleed in InDesign:

Open Illustrator and create a new document (Ctrl + N / cmd + n). Choose the desired size in millimeters (for example A4 format). In the right column, set the bleed to at least 3 mm all around.

Do you already have an InDesign file? Then go to 'Document Setup' via 'File'. You can always set or change the bleed as well.

Now make sure that the design of your file continues to the edge of your bleed (until the red line).

Then save your document as a PDF including bleed and possibly crop marks. Go to 'File', click on 'Adobe PDF Presets' and choose 'PDF / X-1a; 2001'. Enter a file name and choose a folder on your computer where you want to save your file. Then choose 'Marks and Bleeds' in the left column and check 'Use Document Bleed Settings'. You can also check 'Crop marks' if you want to save your file with cropmarks. Placing cropmarks without bleed is not recommended. Click on 'Save PDF' and your file will be saved as PDF including bleed and cropmarks.

* Submitting your files with bleed is not necessary if you choose borderless printing. We can increase files without bleed by one percent. This way we create bleed, so we can also cut your prints 'clean'.

It is possible that your document contains images or objects that are partly transparent, which we call transparency. These transparencies are usually not visible in your file, but cannot be processed properly by the printer. This looks like this:

Not flattened

Well flattened

It is therefore important that you flatten files with such transparency. You do this as follows:
InDesign: create a new profile under the menu "Edit> Flatten transparency presets". Choose the line (high resolution), click on "new" and give your file a name. Then set the "Raster / Vector Balance" from 100% to 75%. Then check in the bottom box "Trim complex regions". The other options are correct, so now you can confirm the settings by clicking on "OK". Then export your design in InDesign to PDF and choose the PDF menu at the top of the preset PDF / X-1a: 2001. In the "Advanced" menu on the left, choose "Transparency Flattener" for the newly created flattener.

This useful tip is one of the submission conditions for the expert.

Adobe Illustrator

Do you design your prints in Illustrator? Then save your file as a PDF and embed the fonts.

Go to 'File' and click 'Save as'.

Enter a file name, select Adobe PDF (*.PDF) as the file type and choose a folder on your computer where you want to save your file. Click 'Save'.

Choose the preset 'PDF / X-1a; 2001'. Click 'Save PDF' and your file will be saved as a PDF with embedded fonts.

Sometimes it is not possible or permitted (due to licenses) to embed a font. Only then consider converting the fonts to outlines. You can read below how to convert fonts to outlines in Illustrator:

Go to 'Type' and click on 'Create outlines'.

Your text has now been converted to outlines.

Save your file according to the steps as explained above. Note that you can no longer change text with the text editing tool. Save your file under a different file name, so that your original file is still saved seperately.

Do you want us to print your documents borderless*? We advice you to submit your file with bleed. Bleed is an extra border around your design, which enables us to cut your prints 'clean'. You can read here how to set the bleed in Illustrator:

Open Illustrator and create a new document (Ctrl + N / cmd + n). Choose the desired size in millimeters (for example A4 format). In the right column, set the bleed to at least 3 mm all around.

Do you already have an Illustrator file? Then go to 'Document Setup' via 'File'. You can always set or change the bleed as well.

Now make sure that the design of your file continues to the edge of your bleed (until the red line).

Then save your document as a PDF including bleed and possibly crop marks. Go to 'File' and click on 'Save as'. Enter a file name, select Adobe PDF (*.PDF) as the file type and choose a folder on your computer where you want to save your file. Click 'Save'. Then choose 'Marks and Bleeds' in the left column and check 'Use Document Bleed Settings'. You can also check 'Trim marks' if you want to save your file with cropmarks. Placing cropmarks without bleed is not recommended. Click on 'Save PDF' and your file will be saved as PDF including bleed and cropmarks.

* Submitting your files with bleed is not necessary if you choose borderless printing. We can increase files without bleed by one percent. This way we create bleed, so we can also cut your prints 'clean'.

It is possible that your document contains images or objects that are partly transparent, which we call transparency. These transparencies are usually not visible in your file, but cannot be processed properly by the printer. This looks like this:

Not flattened

Well flattened

It is therefore important that you flatten files with such transparency. You do this as follows:
Illustrator: choose the option "Flatten transparency" under "Object".

This useful tip is one of the submission conditions for the expert.

Check your PDF file

If you want to be sure that the quality of your order is at its best, it is important you submit your file with a resolution of 300 dpi. Sometimes no image with this resolution is available. We recommend you to zoom in to the image to 100% and 150%. Do you still think the quality acceptable? Then it is no problem to order it! If you don't like the quality, we would advise you to choose another image, because we cannot change anything about the resolution.

Go to 'file' > 'properties' 

A window will appear in which you can read the size in mm (see the arrow).

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